Share exam dates. Print or make copies of the exam schedule and distribute it to teachers and administrators.
Complete the AP Participation Survey. In September, AP coordinators will be emailed a link to the AP Participation Survey, to be completed on behalf of their schools.
Early in your school year, it’s recommended you do the following:
Review 2023-24 processes with your principal, AP teachers, and AP students.
Share AP Exam information with students and parents. Make sure information about exam ordering deadlines and fees is explained clearly at AP information sessions, parent nights, counselor sessions, or other informational events and in any materials your school may provide about your AP program.
Make a plan for fee collection. If your school collects exam fees from students, plan how and when the fees will be collected this year. (The deadline for exam payments to College Board is June 15.) Read more about collecting fees.
Determine when information will be available to identify students who are eligible for fee reductions. You'll need to indicate eligible students for College Board AP Exam fee reductions in AP Registration and Ordering by April 30, 2024.
Meet with the SSD coordinator. Discuss the eligibility process and AP students who have approved or expected accommodations for AP Exams. You’ll need this information to order special exam formats for approved students. Learn more about accommodations.
October 4: Preferred ordering deadline (recommended).See how to submit your order. It's also recommended that student enrollments are completed by this date
Course Audit Deadlines:October 1 is the preferred course audit submission and renewal deadline for AP Computer Science Principles course materials to access the digital portfolio. October 15 is the preferred deadline for administrators to renew previously authorized courses for the 2023-24 school year.
Check the school schedule for conflicts with the AP Exam administration. Identify which students have known conflicts (academic and/or athletic) and may need alternate exams for late testing.
November 15, 11:59 p.m. ET: Final ordering deadline for all full-year and first-semester AP courses and all exam only sections. Exams orders submitted after this date will incur an additional $40 per exam late order fee, with some exceptions. For details, go to Ordering Exam Materials.
November 15, 11:59 p.m. ET: Digital AP Exams deadline. Recommended date to indicate digital exam orders for available subjects in AP Registration and Ordering.
2023 AP Exam large-volume rebate checks are mailed. Rebates are mailed to AP coordinators who administered at least 150 exams and who indicated their intended use of the rebate in AP Registration and Ordering.
January 31: AP Course Audit deadline. Final deadline for initial AP Course Audit submissions, all renewals, removal of teachers and courses, addition of online/distance learning courses, and AP Course Audit form approvals for 2023-24 courses.Learn more about the AP Course Audit.
Read the AP Coordinator’s Manual, Part 2. The Manual will be available this month, with details about exam administration policies and procedures.
March 15, 11:59 p.m. ET: Spring course orders and fall order changes deadline. Make any changes to existing exam orders or submit new exam orders by this deadline, including for courses that started after November 15. If your school is planning to administer any digital AP Exams, ensure you’ve indicated digital in AP Registration and Ordering for the necessary exam subjects and students.
Check exam registrations. Before March 15, review any students listed as No or Undecided in AP Registration and Ordering and check with them to confirm their exam plans.
Determine exam administration time. Use the Estimated Timing Table in the 2023-24 AP Coordinator’s Manual, Part 2 to determine the total time needed for each exam administration.
April 30, 11:59 p.m. ET: Deadline to order students’ free-response booklets or score labels for the 2023 AP Exam administration (optional). See the AP Coordinator’s Manual, Part 2 for more information.
Receive exam materials and AP ID label sheets. The AP ID label sheets will be sent in a separate shipment from your exam materials. Check all shipments for accuracy. Contact AP Services for Educators if there are any problems.
Hold a proctor training session. See the proctor training script in the AP Coordinator’s Manual, Part 2.
Explain prohibited devices policy. Send a strong message to students that cell phones and other prohibited electronic devices aren’t allowed in the testing room. Students can review exam policies and guidelines.
Remind AP Art and Design teachers that May 10, 8 p.m. ET is the deadline for students to submit their digital portfolios to the AP Program.
June 15: AP Exam large-volume rebate deadline: Deadline to indicate in AP Registration and Ordering the intended use for the large-volume rebate if your school administered 150 or more exams this year. Learn more about the rebate.
June 20: Deadline for students to indicate or change the recipient of their free score report through My AP.
Enter 2025 AP Exam dates on 2024-25 school calendars.