Supporting Exam Only Students

AP coordinators are responsible for supporting students enrolled in exam only sections for AP Art and Design at their school (e.g., homeschooled and independent study students).  

Just as AP teachers are encouraged to set their own deadline (before May 10) for students to submit their portfolio components as final, AP coordinators are encouraged to follow this same best practice for their exam only students, so they have time to review students’ work for plagiarism and ensure all 3 portfolio components are submitted as final by the AP Program deadline.  

How to Review Exam Only Students’ Work  

1. From the Progress page, expand the exam only section.  
2. Hover over the exam only student’s portfolio component you’d like to view and select View Submission.  

3. A new page will open showing the submitted work.  

Returning a File to a Student

The AP coordinator can return a portfolio component to an exam only student in rare instances of technical errors, but students are responsible for resubmitting the portfolio component by the AP Program deadline. To return a portfolio component, select Return File to Student and complete the information on the popup form. 

• Important: If you return a portfolio component to a student, you are responsible for alerting the student that they need to take action in the AP Digital Portfolio. The AP Digital Portfolio does not alert students if a portfolio component is returned to them. Whether the student wants to make changes or not, they still need to resubmit their work as final in the AP Digital Portfolio by the AP Program deadline for it to be sent for scoring. 
  

Reporting Plagiarism

The AP coordinator can confirm that the exam only student’s work is original or they can select the yellow Report Plagiarism button. 

If you select the yellow Report Plagiarism button, a screen will open prompting you to make a report to the Test Security Team. Even if you report plagiarism, the student’s portfolio component will be sent to the AP Program for scoring and further review (as long as an exam has been ordered).

• Important: If a student submits their work in the AP Digital Portfolio and no action is taken by the teacher (or AP coordinator for exam only students), the portfolio component(s) will automatically be submitted to the AP Program for scoring on May 10, 8 p.m. ET. 
  

Downloading Student Portfolios

Once a student has submitted their three portfolio components as final, you can select Download to download and save a copy of your student’s submitted portfolio components. This is an optional feature.