Access and Initial Setup in AP Registration and Ordering

To register a school to offer AP Exams in May 2023, the AP coordinator must complete the information in the Setup section of AP Registration and Ordering, and then electronically sign and submit the AP Participation Form that's generated. The information on this page provides an overview of the steps the AP coordinator must take. For more information, please refer to the AP Coordinator's Manual, Part 1.

Receive your school's access code.

On August 1, AP coordinators and principals receive an email with their school's AP Registration and Ordering access code for the 2022-23 school year.

• The access code is unique to your school. You can't use any other school's access code or share yours.
• The code is specific to this school year. You can't use last year's AP Registration and Ordering access code. Schools receive a new code every year.
• Your access code is active between August 1, 2022, and July 31, 2023.
• If you’re the AP coordinator for multiple schools, you'll get a separate access code for each.

Complete the initial setup if you haven't already.

After you sign in to AP Registration and Ordering and enter this year's access code, if you haven't already completed setup, you'll be brought to the Setup section. You need to complete the information in the School Information and Exam Administration sections. This information is needed to generate your AP Participation Form. All required fields in these sections must be completed before you can take other actions in AP Registration and Ordering.

Information and decisions needed to complete setup are:

• Contact information for the AP coordinator, principal, backup coordinator (if applicable), and technology coordinator
• Your school's start and end dates for the academic year
• The number of total students (not just AP) in each grade level at your school
• The total percentage of students at your school who are Free and Reduced Price Lunch (FRPL) eligible
• Whether your school administers AP Exams (including AP Art and Design Exams) and whether the exam is required for students taking AP classes
• Whether your school is willing to administer exams to outside students
• The amount students pay, on average, for each AP Exam
• How your school weighs AP course grades in a student's GPA
• Whether you want AP teachers to have the ability to move or drop students from class sections
• The percentage of AP students who use devices provided by your school to complete assignments
• The types of devices your school makes available to students, either 1:1 or via lab/carts

Acknowledge information about the student exam decision indicator.

If you indicate on the Exam Administration screen that your school will administer exams, you’ll be asked to review and acknowledge information about the exam decision indicator.

By default, all students are set with an order exam status of Yes when they join a class section. After completing setup, you can adjust the exam decision indicator setting if you’d prefer that students themselves indicate whether they intend to take an exam. See below for details.

If you prefer, change the setting that allows teachers to drop and move students.

By default, teachers can drop students from their class sections or move students between their own class sections.

If you'd prefer that teachers not be able to drop or move students from class sections in AP Registration and Ordering, you can disable this setting. You can change this setting at any time, even after you complete the initial setup.

After setup: complete the AP Participation Form online.

After completing setup, you'll get an email when your AP Participation Form is ready for you to review and sign.

• The Participation Form must be electronically signed and submitted by the AP coordinator through AP Registration and Ordering.
• The form has spaces for the AP coordinator to electronically add their initials and signature to confirm their understanding of and agreement to the policies stated in the form.
• The principal’s signature isn’t required.
• Schools don’t get a paper copy in the mail. You may print a copy of the completed form for your records. Don’t mail a copy of the form to the AP Program.

The Participation Form needs to be completed every year.

After setup: choose the setting for the student exam decision indicator.

There are two options for the student exam decision indicator:

• Default Setting: All students have an Order Exam? status of Yes when they enroll in class sections. If this is the setting you prefer, there’s no further action.
• Advanced Setting: All students have an Order Exam? status of Undecided when they enroll in class sections. Each student is responsible for indicating their exam decision as Yes or No by a deadline that you specify. Even with this setting, you still have the ability to make final changes to your exam roster, including changes to students' exam registration. If you want to use the advanced setting, you can select it in AP Registration and Ordering by going to Settings and then selecting Exam Decision Indicator: Advanced Setting.