Studio Art Timeline for AP Coordinators

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January and February 2017

  • The Digital Submission web application becomes available in mid- to late January. You will receive an email from AP indicating that the application is available.
  • Access the web application as soon as possible after it becomes available. Follow the access instructions outlined in this demo.
  • As soon as possible after the web application becomes available, provide access information to any Studio Art teachers who are new to digital submission and to any students who will be submitting their portfolios directly to you.
  • Talk to your teachers about final deadlines for portfolio submission. Confirm that teachers will forward all digital portfolios to you well in advance of May 5.

March and April 2017

  • Order a sufficient quantity of Studio Art portfolios when you place your AP Exam order online using the AP Exam Ordering site. Important: You must order one AP Studio Art Exam for each portfolio that your school’s students plan to submit.
  • Before you place your Studio Art exam order, the number of total portfolios that can be set up online by your school’s students will be limited to the number of portfolios your school ordered last year, plus 10 percent to accommodate growth. If you have a significant increase place your order as early as possible.
  • Studio Art exams are ordered separately from other exams on the AP Exam Ordering website, so you can place your Studio Art order early if needed. Orders for preadministration materials are not affected by Studio Art exam orders.
  • Provide AP Studio Art students with their AP Student Packs. Arrange for these students to complete the information on their Student Packs, confirm that they have their correct AP numbers, and then retrieve their Student Packs for safekeeping until needed.
  • Encourage teachers to establish a firm deadline for students to forward completed digital portfolios to them (ideally, as soon as possible after students receive their AP Student Pack information from you, or by sometime in late April), so that teachers have enough time to review the portfolios and forward them to you for final submission to the AP Program.

May 2017

  • Once teachers receive their students’ finalized digital portfolios, they should review and forward them to you. Confirm that teachers have forwarded all digital portfolios to you well in advance of May 5.
  • By 8 p.m. EDT on May 5, forward your school’s digital portfolios to the AP Program using the web application. Only the AP coordinator can take this final step, and only portfolios in “Sent to AP” status at the time of this deadline will be received by the AP Program and scored.
  • On or before May 5, you, your Studio Art teachers, or a designated proctor should gather 2-D Design and Drawing students for the assembly of the Selected Works sections of their portfolios. You must ship the physical portfolios to the AP Program before the close of the business day following the school’s last regularly scheduled AP Exam.