AP Coordinator Checklist for Digital AP Exams

Early in the School Year (September–December) 

• Create your digital and technology readiness plan for the 2026 AP Exam administration:
  • Confirm your school’s technology coordinator contact information in AP Registration and Ordering. Go to Settings/School Information and Participation Contacts and locate your school’s current technology coordinator. Your technology coordinator is responsible for configuring the school network and installing apps on school-managed devices. The AP Program will send them technology details and updates throughout the school year.
  • Meet with your technology coordinator and school or district’s IT staff to review the Technical Readiness Checklist for digital AP Exams, and create your readiness plan for the school year.
  • You should include all exams that require technology or special equipment into your plan: fully digital and hybrid digital AP Exams, and world language and culture AP Exams, AP Music Theory Exams, and AP Spanish Literature and Culture Exams.
• Recruit proctors and technology monitors that meet proctor eligibility criteria. Schedule proctor and technology monitor training for April.
• Encourage students and teachers to download the Bluebook testing app and try test previews to explore the testing experience for fully digital and hybrid digital AP Exams. 

January–February

• Check in regularly with your technology coordinator and school or district’s IT staff to ensure they’re on track with their tasks in the Technical Readiness Checklist.
• Work with your technology coordinator and IT staff when selecting testing rooms to ensure rooms have adequate Wi-Fi and power sources.
• Review and reserve equipment for each exam. E.g., testing devices, if students are taking digital AP Exams on school-provided devices; external keyboards and mice, if students are taking these exams on tablets. Note: In addition to digital AP Exams (fully digital and hybrid digital) you should reserve equipment for any other exams that require technology or special equipment: world language and culture, AP Music Theory, and AP Spanish Literature and Culture.
• Connect with the SSD coordinator about accommodations for digital AP Exams.
• Remind students to try test previews in Bluebook. 

March–April

• Access Test Day Toolkit: When you receive the email from College Board in the spring with a link to access Test Day Toolkit, set up Test Day Toolkit and grant access to testing staff. Get instructions and best practices for AP Exam setup.
   
• Prepare Proctors and Testing Staff
  • Confirm that all proctors and testing staff who will be using Test Day Toolkit on exam day have their own College Board professional account and can sign in to it and have an appropriate personal or school-managed device.
  • In April, hold proctor training sessions for all AP Exam testing staff (proctors, room monitors, and technology monitors and coordinators). Proctor training resources will be available in the spring on the AP Coordinator Resource Library, including the AP Proctor Exam Day Guide (for proctors) and the AP Technical Troubleshooting Guide (for technology monitors).
  • Note: There are unique steps and instructions that proctors need to follow for the exams that aren’t delivered through Bluebook. See Subject-Specific Information for AP Exams for details.
• Prepare Students
  • Before exam day, encourage students to sign in to Bluebook with their College Board student account information. They’ll need to remember their College Board student account information to access their digital AP Exam in Bluebook on exam day. Saving their password on their device won’t work.
  • Before exam day, students should also try a test preview in Bluebook and the appropriate testing tools. Encourage teachers to make this a class assignment for their students.
  • If any students will be testing with assistive technology, direct them to Accommodations and Assistive Technology.
  • If students are using personal devices to take the exam, direct them to Prepare a Personal Device, and remind them to bring their fully charged device and power cord on exam day.

2 Weeks Before Testing

• Confirm that all testing staff who will be using Test Day Toolkit on exam day have an appropriate personal or school-managed device and that they can connect to Wi-Fi in the testing room and access their assigned AP Exam in Test Day Toolkit.  

1 Week Before Testing

• Check in with the technology coordinator and IT staff to confirm final technical readiness.
• Confirm that relevant testing staff have signed in to Test Day Toolkit and selected their assigned AP Exams from the dropdown menu.
• Confirm that all students have successfully signed in to Bluebook on their testing device and can launch test previews.
• Confirm or waive accommodations for students through AP Registration and Ordering. This must be done no later than 48 hours before the scheduled exam date.

On Exam Day

In Test Day Toolkit, use the Action dropdown on the All Staff page to grant full access to staff for the digital AP Exams.

After Testing

• Reach out to any students who haven’t successfully submitted their digital AP Exam responses.
  • Students have 4 calendar days to submit their responses after the exam, if needed.