AP Art and Design Digital Submission: Timeline for Teachers

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August–September

November–December

  • Your AP coordinator should set up your school’s access to the AP Art and Design digital submission web application during this time and send you access information.
  • Set up access to the web application (if necessary) and provide students with access information. If you used the application previously, you should use your existing account credentials.
  • Pass access information (including your school code and teacher key) to Art and Design students as soon as they are available.
  • Alert students to begin creating their portfolios. They should view, discuss, and critique sample portfolios on AP Central, and consider these questions.
  • Explain the portfolio requirements to your students.
  • Work with your students to capture digital images of their artworks that adhere to the image recommendations and requirements.
  • Help students become familiar with the scoring rubrics for the 2-D Art and Design, 3-D Art and Design, and Drawing portfolios.
  • Talk to your students about the digital submission process.

January–March

  • Students continue to work on their portfolios and upload images throughout the winter and spring. (Images can always be deleted or rearranged later.)
  • Establish and communicate a firm deadline for students to forward finalized digital portfolios to you, so you have enough time for a final review before forwarding them to your AP coordinator.
  • Confirm with your AP coordinator when you will forward them your students’ digital portfolios. This date should be well before May 8, 2020.
  • Make sure students have successfully set up their access to the AP Art and Design digital submission web application and that they have chosen the correct portfolio type (i.e., 2-D Art and Design, 3-D Art and Design, or Drawing).

April–May

  • Forward students’ completed digital portfolios to the AP coordinator as soon as possible after students send them to you, and well in advance of May 8, 2020. Coordinators must submit digital portfolios by 8 p.m. ET on May 8, 2020.
  • On or before May 8, the AP coordinator will work with you to ensure 2-D Art and Design and Drawing students have assembled the Selected Works sections (the 5 physical artworks) of their portfolios. The coordinator will ship the physical portfolios containing the Selected Works sections to the AP Program before the close of the next business day following the school’s last regularly scheduled AP Exam.
  • After you forward portfolios to your coordinator, sign back in to the AP Art and Design digital submission web application occasionally to view the portfolios’ statuses to ensure your coordinator forwards all digital portfolios to the AP Program by 8 p.m. ET on May 8. Only coordinators can take this final step, and only portfolios that have a “Sent to AP” status at the time of the deadline will be received by the AP Program and scored.