Resources for AP Coordinators
Coordinator Resources
Coming Soon: New resources will be added and existing resources will be updated over the course of the school year. Keep an eye out for the 2019-20 versions of the AP Coordinator’s Manual, Part 2 (available in November 2019), the Bulletin for AP Students and Parents, AP Exam Instructions, Subject-Specific AP Exam Instructions, and AP SSD Guidelines.
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AP Coordinator’s Manual, Part 1 2019-20
This manual provides detailed information about everything AP coordinators need to do from the start of the school year through the November 15 exam ordering deadline.
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AP Coordinator's Manual 2018-2019
This manual is the primary source of information for AP coordinators on nearly all aspects of the AP Program and the AP Exam administration.
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AP Coordinator Tutorial
Eight modules that detail responsibilities before, during, and after the exam administration. -
AP Exam Instructions 2018-19
An all-inclusive guide containing scripts and instructions for every AP Exam. -
Subject-Specific AP Exam Instructions for 2018-19
Access printable PDFs of individual exam instructions by subject. -
AP SSD Guidelines 2018-19
Guidelines to help you administer AP Exams to students testing with accommodations.
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AP Preadministration Instructions 2018-19
Everything you need to know about holding a preadministration session, which allows students to complete identification information on the answer sheet ahead of time, saving them time on exam day.
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Preadministration Session
Walks coordinators and proctors through a preadministration session.
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Bulletin for AP Students and Parents 2018-2019
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Bulletin for AP Students and Parents: California Supplement 2018-19
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Bulletin for AP Students and Parents 2018-19: Spanish version
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AP Program Guide 2018-19
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AP Participation Form
A form that must be completed annually in order to participate in the AP Program.
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AP Studio Art Portfolio Requirements 2018-2019
The AP Studio Art Brochure details portfolio requirements and should be given to each AP Studio Art student at the beginning of the school year.
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Recording Student Responses
Supplemental instructions for recording student audio responses. -
Ordering Materials
Learn how to order exams and the special formats available for students with disabilities.
Student Forms
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2019 Sample Student Registration Form
Sample form adapted from materials developed by Cheryl Bell, an administrator in the Owen J. Roberts School District.
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2019 Sample Exam-Taker Agreement
Sample agreement, outlining what students enrolled in AP courses should commit to doing to make the experience positive.
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Letter to Student: Onsite Testing
Customizable sample letter detailing what students need to know about exam day.
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Letter to Student: Offsite Testing
Customizable sample letter detailing what students need to know about exam day when testing off site.
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Blank Nonstandard Administration Report (NAR) Form
Used for SSD-approved students who do not have a preprinted Nonstandard Administration Report form.
Organizing the Exam Administration
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2019 Online Provider Codes
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Proctor Duties
Learn how to choose proctors and get them ready for exam day. -
Proctor Training Script
Use this script when training proctors about exam administration procedures. Student Organizational Spreadsheet Spreadsheet for tracking student registration, exam orders, fees, and fee reductions, etc.
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Student Organizational Spreadsheet
Spreadsheet for tracking student registration, exam orders, fees, and fee reductions, etc.
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Seating Chart Requirements
Get helpful tools and tips for creating your seating charts.
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AP Seating Chart Sample
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Master 2019 AP Exam Schedule Template
Spreadsheet to help organize your exam rooms.
Special Exam Setups
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Exams Requiring Special Prep
Information on materials needed for exams in certain subjects requiring special prep. -
AP Exams on CD Scratch Paper
Photocopy this template on colored paper and have at least three sheets and a pencil available for each student taking the AP Chinese or Japanese Exams on CD.
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Fee Reduction/Section Designation Form for AP Chinese and Japanese Exams on CD
Designate fee reduction options and/or class sections for students taking the AP Chinese or Japanese Exams on CD.