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Use this AP coordinator calendar to plan your school’s AP Exam administrations and keep track of deadlines. It includes actions that will help you implement the 2019-20 changes smoothly.

Please review the entire calendar, especially items marked New!, to ensure you are aware of new procedures and earlier deadlines.

To see a calendar that includes actions and deadlines for AP teachers and principals, go to Your New AP School Year.

2020 Exam Dates

Visit 2020 Exam Dates to see the exam schedule for each AP subject.

Annual Calendar and Deadlines

  • New! Receive access code mailing. Principals and AP coordinators receive a mailed packet and an email with the code coordinators need to access AP Registration and Ordering and a copy of the 2019-20 AP Coordinator’s Manual, Part 1.
  • New! Access AP Registration and Ordering. Use the access code you received to log in to AP Registration and Ordering - see how. Complete initial setup, complete the AP Participation Form, and create class sections in AP Registration and Ordering.
  • New! Students join class sections. By the second day of class, students join class sections using the join code provided by their AP teachers or the AP coordinator.
  • Review the AP Coordinator’s Manual, Part 1. Read the 2019-20 AP Coordinator’s Manual, Part 1, making note of new processes, deadlines, and fees.
  • Sign up for training sessions. Find and register for training sessions at our 2019-20 AP updates page.
  • Communicate new processes. Schedule an AP information session for students and parents. Review all new 2019-20 processes with your school’s principal, AP teachers, and AP students. Get resources to share.
  • Make a plan for fee collection. If your school collects exam fees from students and families, determine how and when the fees will be collected. (Reminder: The deadline for exam payments to College Board remains June 15.) Read more about collecting fees.
  • Identify fee-reduction-eligible students. Determine when information will be available to identify students who are eligible for College Board AP Exam fee reductions—you’ll need to indicate these students in AP Registration and Ordering by April 30, 2020. A best practice is to indicate students' fee reduction status by the time you submit your school's AP Exam order.
  • New! 9/4: Suggested deadline for students who don’t attend your school. By this date, homeschooled students or students from schools that don’t offer AP Exams should contact AP Services for Students to get contact information for local AP coordinators. If you work with any outside students who plan to test at your school, let them know about this time frame. See what to do so they don’t miss the registration deadline.
  • 9/15: Deadline to order free-response booklets. Last day for schools or students to order 2019 free-response booklets for available forms.
  • Share exam dates. Print or make copies of the 2020 AP Exam schedule and distribute it to teachers and administrators. Confirm that the 2020 AP administration dates are noted on the school calendar.
  • Receive mailing: AP Art and Design. AP Art and Design teachers receive copies of the 2019-20 AP Art and Design Portfolio Requirements.
  • Meet with the SSD coordinator to discuss eligibility for any students who need accommodations for the AP Exam. For exam ordering, you’ll need to know which students have approved or expected accommodations that require special exam formats. Learn more about accommodations.
  • Check if students will need late testing. Check the school schedule for possible conflicts (academic or athletic) with the AP Exam administration. Identify which students may need alternate exams for late testing.
  • Connect online. Join the AP Coordinator Community, an online collaboration space moderated by a fellow AP coordinator, where you can connect with colleagues, share resources, and discover and exchange ideas.
  • New! 10/4: Preferred exam ordering deadline. We also recommend you ensure that student enrollments are completed by this date. See how to submit your order.
  • New! 10/4: Suggested deadline for students who don’t attend your school. By this date, homeschooled students or students from schools that don’t offer AP Exams should contact the AP coordinators identified by AP Services for Students to determine if one of them can arrange testing for the students. If you work with any outside students who plan to test at your school, let them know about this time frame. See what to do so they don’t miss the registration deadline. 
  • 10/15: Deadline for AP Course Audit administrators. AP Course Audit administrators should renew previously authorized courses by this date. They must correct any inaccuracies or omissions before the release of the AP Course Ledger on 11/1. Learn more about the AP Course Audit.
  • 10/31: Deadline for students to request multiple-choice rescoring. College Board must receive students’ requests for the Multiple-Choice Rescore Service for any 2019 AP Exams by this date.
  • New! 11/15, 11:59 p.m. ET: Final exam ordering deadline. Final deadline to submit your exam order for all full-year AP courses, AP courses that begin before November 15, and all exam only sections without incurring additional fees. For details, go to Ordering Exam Materials and review the 2019-20 AP Coordinator’s Manual, Part 1.
  • New! AP Art and Design digital submission web application opens. Coordinators and teachers will receive an access email from the AP Program. Learn more about AP Art and Design.
  • The AP Course Ledger of authorized 2019-20 AP courses is available.
  • AP Summary Reports posted. 2019 U.S. State and National Summary Reports and the Canadian Summary Report are posted on the AP Data page.
  • 2019 AP large-volume rebate checks are mailed to the attention of AP coordinators who administered at least 150 exams.
  • AP Potential™ is available for the latest PSAT/NMSQT® administration. Principals and AP coordinators receive their AP Potential access codes, which are also available in the K–12 score reporting portal.
  • Receive 2019-20 Bulletin for AP Students and Parents and 2019-20 AP Coordinator's Manual, Part 2. The AP Program begins to mail copies of the 2019-20 Bulletin for AP Students and Parents and the 2019-20 AP Coordinator's Manual, Part 2 in separate shipments to schools whose AP coordinator has electronically signed the AP Participation Form by the November 15 final ordering deadline.
  • Review the AP Coordinator's Manual, Part 2. Read the 2019-20 AP Coordinator’s Manual, Part 2, making note of new processes, deadlines, and fees.
  • Distribute the Bulletin. Give the 2019-20 Bulletin for AP Students and Parents to all AP students and advise them to read it—especially the sections on test security and administration policies and procedures—and to share it with their parents.
  • Check with your AP Art and Design teacher(s) to ensure all students have their Teacher Keys and school code and have set up access to the AP Art and Design digital submission web application.  Learn more about digital submission for AP Art and Design.
  • See if you’ll need off-site testing to ensure compliance with exam administration and security procedures, and if so, begin securing facilities. Learn more about off-site testing. 
  • Check in with the SSD coordinator to review any accommodations approvals that have changed or still need to be submitted. Learn more about accommodations.
  • New! 1/17: Deadline to submit accommodations requests and supporting documentation (if needed) through SSD Online. This deadline used to be in February. Because of earlier exam ordering deadlines, the accommodations request deadline has been moved to January. Learn more about accommodations.
  • 1/31: AP Course Audit deadline. Last day for initial AP Course Audit submissions, all renewals, removal of teachers and courses, addition of online/distance learning courses, and AP Course Audit form approvals for 2019-20 courses. Learn more about the AP Course Audit.
  • Reserve testing rooms with the best possible conditions for student performance and to ensure compliance with exam administration and security procedures.
  • Schedule a proctor training session for late April. Learn more about preparing proctors.
  • New! 3/13, 11:59 p.m. ET: AP Exam order deadline for AP courses that begin after November 15 and changes to fall orders. Submit any changes to existing exam orders or submit new exam orders by this deadline. If you need to place an exam order after March 13, you must call AP Services for Educators.
  • Check exam registrations. Before March 13, review any students listed as No or Undecided in AP Registration and Ordering and check with them to confirm their exam plans.
  • New! 3/13 11:59 p.m. ET: Deadline for schools to order free-response booklets and/or score labels through AP Registration and Ordering for the 2020 AP Exam administration.
  • Determine exam administration time. Use the Estimated Timing Table in the 2019-20 AP Coordinator’s Manual, Part 2 to determine the total time needed for each exam administration.
  • Appoint the required number of proctors. There must be a proctor in the exam room at all times, including during breaks. Learn more about choosing proctors.
  • Distribute permission slips for students traveling to off-site testing locations, and let students know when to return them.
  • Plan the use of recording devices. For AP Exams in Music Theory and French, German, Italian, and Spanish Language and Culture, speak with your school’s IT staff to review the use of the approved recording devices.
  • AP Course Audit website begins accepting submissions for new courses offered for the 2020-21 school year. Learn more about AP Course Audit.
  • New! 4/30, 11:59 p.m. ET: Deadline to indicate student’s fee reduction status in AP Registration and Ordering.
  • 4/30, 11:59 p.m. ET: Deadline for AP CSP performance task submission. All AP Computer Science Principles performance tasks must be submitted as final in the AP Digital Portfolio by this date and time. Learn more about digital submission for AP Computer Science Principles.
  • 4/30, 11:59 p.m. ET: Deadline for AP Capstone performance task submission. Coordinators must verify that all AP Seminar and AP Research students have submitted their performance tasks as final in the AP Digital Portfolio by 11:59 p.m. ET and verify that all student presentation components of performance tasks have been scored in the AP Digital Portfolio by 11:59 p.m. ET.  Learn more about digital submission for AP Capstone Diploma Program courses.
  • Receive exam materials. AP coordinators receive shipments of exam materials and AP ID label sheets. Check all shipments for accuracy. Contact AP Services for Educators if there are any problems.
    • The AP ID label sheets may be sent in a separate shipment from your exam materials.
    • Check all shipments for accuracy. Contact AP Services for Educators if there are any problems.
  • Hold a proctor training session. See the proctor training script in the 2019-20 AP Coordinator’s Manual, Part 2.
  • Explain prohibited devices policy. Send a strong message to students that cell phones and other prohibited electronic devices aren’t allowed in the testing room.
  • Run the Setup CD for AP Chinese and Japanese Language and Culture Exams on each testing computer. (Don’t open the Exam CD.)
  • Remind AP Art and Design teachers to forward students’ digital portfolios to you well in advance of the May 8, 8 p.m. ET deadline.
  • Check DAS portal access. If administering AP Exams in French, German, Italian, or Spanish Language and Culture or Music Theory, make sure you have access to the DAS portal (or create a new account if necessary).  Learn more about submitting audio files.
  • Arrange for the setup of desks, tables, and chairs, if needed. Follow the seating policies in the 2019-20 AP Coordinator’s Manual, Part 2.  Learn more about seating policy.
  • Review the details of the exam schedule, proctors, rooms, and required equipment.
  • Meet with SSD coordinator to review the details of exams administered with accommodations. Learn more about accommodations.

Regularly Scheduled AP Exam Dates: May 4–8, May 11–15. See Exam Dates for the complete schedule.

Late-Testing Exam Dates: May 20–22.

  • Check testing sites. Make sure the testing sites and testing rooms meet exam security requirements and have the necessary desks, tables, chairs, and equipment on exam day.
  • Administer the exams as outlined in the 2019-20 AP Coordinator’s Manual, Part 2 and the 2019-20 AP Exam Instructions book.
  • 5/8, 8 p.m. ET: Deadline for AP Art and Design. Deadline to forward AP Art and Design digital portfolios to the AP Program. Gather 2-D Art and Design and Drawing students for the assembly of the Selected Works sections of the portfolio no later than May 8. Learn more about digital submission for AP Art and Design.
  • Log in to the DAS portal and upload and submit all student audio response files for each AP Exam in French, German, Italian, and Spanish Language and Culture and Music Theory. Files must be uploaded and submitted before the close of the next business day after the school’s last scheduled exam of an AP Exam period (regular or late). Submitting files after this point could result in score delay. Learn more about submitting audio files.
  • Schedule, order, and arrange for any last-minute alternate exams for late testing, if needed.
  • Prepare exam materials for return.
    • Verify and print your packing list for inclusion in your return shipment of exams.
    • Complete all SSD paperwork (NAR and the NAR return envelope).
    • Complete any necessary Incident Reports (IRs). IRs must be returned in the IR return envelope.
  • Return exam materials. Deadlines for returning AP Exam materials differ according to how many exams were ordered. Learn more about returning exam materials.
  • New! Access your invoice through AP Registration and OrderingLearn more about the new invoice process.
  • 6/1: Deadline for AP Services to receive all exam materials.
  • 6/15: Postmark deadline for exam payment and invoices to the AP Program. Late payments incur a $225 fee. Learn more about the new invoice process.
  • New! 6/20: Deadline for students to indicate or change the recipient of their free score report through My AP. Students only indicate the recipient for their free score report through My AP; they no longer indicate this information on their answer sheets. Remind students to provide this information through My AP by this deadline.
  • Enter 2021 AP Exam dates on 2020-21 school calendars.
  • Score release. AP score reports are available to designated colleges, students, high schools, and districts.