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After students enroll in their class sections, the AP coordinator can manage student enrollment in AP Registration and Ordering and take actions to update the student roster.

Students join their class section in My AP.

At the start of the school year, students need to sign in to My AP using their College Board account to enroll in each class section using the unique join code provided by the teacher of each AP class they’re taking. Students should enroll in their class sections by the second day of class.

AP coordinators manage student enrollment in AP Registration and Ordering.

You can monitor and manage student enrollment in AP Registration and Ordering. Establish a plan with counselors and teachers for tracking student schedule changes so you can update your roster in AP Registration and Ordering.

If a student at your school joins an AP class after initial enrollment has ended or after you’ve submitted your initial exam order, the student will need the join code for the corresponding class section so they can enroll. If you’ve already submitted your initial order, you’ll need to update your order. Remember that only AP coordinators can view and share the join code for an exam only section.

You may also need to drop a student from a class section or move a student to a different class section, and you may have students who transfer toor transfer out of your school. The table below outlines these scenarios.

It’s important that you use the correct action in AP Registration and Ordering. If you use an action incorrectly, there’s a risk that students could be charged unintended late order fees.

This table provides an overview of these actions. Please see the AP Coordinator’s Manual, Part 1 for details.

Action

Scenario

Drop a student from a class section

A student who enrolled in a class section will no longer be taking the course. The student may or may not still be planning to take the exam.

Move a student from one class section to another (change class section)

A student needs to be moved from one class section to another class section for the same course.

For example, a student is currently enrolled in Period 1 of AP Biology and needs to move to Period 2 of AP Biology.

A student transfers to your school; provide the student with the transfer code for each class section they need to enroll in

A student transfers to your school at any point during the school year.

It’s important to provide the student with the unique transfer code for each class section they need to enroll in, not the join code. By using the transfer code, the late order fee is not applied.

A student transfers out of your school; indicate the student as transfer out in AP Registration and Ordering

A student transfers out of your school at any point during the school year.

It’s important to indicate the student as transfer out in AP Registration and Ordering. By indicating the student as transfer out, your roster will be accurate and the exam fees associated with the student are removed from your final invoice.

You can download a student roster in AP Registration and Ordering.

To help you manage student enrollment, you can download a student roster from the Students page in AP Registration and Ordering. You can download either a full student roster, or you can apply filters in AP Registration and Ordering to download a filtered list.

The full student roster will contain:

  • Student name
  • Grade
  • School code for the school each student attends
  • Email address
  • AP ID
  • School Student ID (if applicable/provided)
  • The name of each course and class section each student is currently enrolled in
  • Enrollment date (the date the student enrolled in a class section using the join code)
  • Fee reduction status (Reduced or Standard)
  • Any special format exam materials you’ve indicated for each student
  • The exam registration (Yes, No, or Undecided) for each class section each student is enrolled in
  • The date of each exam each student is taking
  • Order status (whether the exam order has been processed or shipped)
  • Whether the student has any late order or late-testing fees

Important Notes

Make sure students select the correct school when they register.
Remind students to be careful when selecting their school name during registration. If students have to search for their school name, it’s possible there could be multiple search results of the same school name. To ensure accurate score reporting, students need to select their correct school.

If you chose to have students indicate their intent to take the exam, give them a deadline.
If you’ve set the advanced setting for the student exam decision indicator, tell students the deadline by which they need to indicate whether they intend to take the exam. If you’ve left the student exam decision indicator at the default setting, students don’t need to indicate exam intent; they’ll be defaulted to an order exam status of Yes.

Make sure students understand how and when to indicate the recipient of their free score report.
Students will indicate the college, university, or scholarship program they’d like to receive their free score report only through My AP; students don’t list this on their answer sheets.

Make sure students understand that if they would like a college, university, or scholarship program to receive their free score report, they need to indicate this through My AP. The deadline for students to indicate or change the recipient for their free score report is June 20, 2021.

For more information about student enrollment, please refer to the AP Coordinator’s Manual, Part 1.