To register your school to offer AP Exams in May 2021, you must complete the information in the Setup section of AP Registration and Ordering, and then electronically sign and submit the AP Participation Form that's generated.
1 Receive your school's access code.
On August 1, you and your principal will receive an email with your school's AP Registration and Ordering access code for 2020-21. You need this code to verify your access to AP Registration and Ordering for the current school year the first time you sign in starting August 1.
- The access code is unique to your school. You can't use any other school's access code or share yours.
- The code is specific to this school year. You can't use last year's AP Registration and Ordering access code. Schools receive a new code every year.
- Your access code is active between August 1 and July 31 of next year.
- If you serve as the AP coordinator for multiple schools, you'll receive a separate access code for each school.
Important: You'll also need it to access other AP systems, such as the AP Art and Design digital submission web application and the Digital Audio Submission (DAS) portal. After you initially sign in, your access code will be listed on your personalized home page.
2 Compete the initial setup if you haven't done so already.
After you sign in to AP Registration and Ordering using this year's access code, if you haven't already completed setup, you'll be brought to AP Registration and Ordering Setup. You need to complete the information in the School Information and Exam Administration sections. This information is needed to generate your AP Participation Form. All required fields in these sections must be completed before you can complete other activities in AP Registration and Ordering.
You'll need to supply this information:
- Contact information for the AP coordinator, principal, and backup coordinator (if applicable).
- Your school's start and end dates for the academic year.
- The number of total students (not just AP) in each grade level at your school.
- Whether your school administers AP Exams (including AP Art and Design portfolios) and whether the exam is required for students taking AP classes.
- Important: If you know that your school will be administering AP Exams in 2021, including AP Art and Design—or even if you're not sure—select the option indicating your school expects to administer exams. You won't be able to change your selection after you complete the setup process.)
- Whether your school is willing to administer exams to outside students.
- Whether your school collects exam fees from students and, if so, when fees are collected.
- Whether your school has different fee collection policies for students who are and are not eligible for the College Board fee reduction.
- Your school's GPA policy for AP courses.
- Whether you want teachers to have the ability to move or drop students from class sections.
3 Choose the setting for the student exam decision indicator.
After providing your school information, you'll be asked to review and acknowledge information about the student exam decision indicator. This setting determines whether students are automatically registered for the AP Exam when they join a class section or whether the student is responsible for registering to take the exam.
By default, AP Registration and Ordering sets all students to an order exam status of Yes when they join a class section—that is, they are automatically registered for the AP Exam.
You can choose between two settings for the student exam decision indicator:
- Default Setting: All students have an Order Exam? status of Yes when they enroll in class sections. If this is the setting you want to use for your school, you don’t need to take any action.
- Advanced Setting: All students have an Order Exam? status of Undecided when they enroll in class sections. Each student is responsible for indicating their exam decision as Yes or No by a deadline that you specify. Even with this setting, you still have the ability to make final changes to your exam roster, including changes to students' exam registration as necessary. If you want to use the advanced setting, you can select it by going to Settings in AP Registration and Ordering.
- You may change the exam decision indicator setting only within 7 days of completing your initial setup in AP Registration and Ordering. After 7 days, you may not change this setting.
- You can only change the exam decision indicator setting once. If you select the advanced setting, you won't be able to switch back to the default setting.
Update for 2020-21: Because of this year's uncertainty, we want students to be able to keep their options open for making exam-taking decisions. To support this, we recommend AP coordinators leave the student exam decision indicator setting at the Default setting this year. By using the Default setting, all students will be set with an Order Exam? status of Yes when they join their class sections. Students can choose to cancel their exams later with no fee, but new orders added after November 13 will incur the $40 per exam late order fee.
4 If you prefer, change the setting that allows teachers to drop and move students.
By default, AP Registration and Ordering allows teachers to drop students from their class sections or move students between their own class sections.
If you'd prefer that teachers not be able to drop or move students from class sections in AP Registration and Ordering, you can disable this setting.
You can change this setting at any time, even after you complete the initial setup.
5 Complete the AP Participation Form online.
After completing setup, you'll get an email when your AP Participation Form is ready for you to review and sign. Schools don't get a paper copy in the mail. The form must be electronically signed and submitted through AP Registration and Ordering. Don't mail a copy of the form to the AP Program.
The AP Participation Form must be electronically signed and submitted through AP Registration and Ordering before the coordinator can submit an exam order. Coordinators should complete and submit the AP Participation Form well before the November 13, 2020, 11:59 p.m. ET final ordering deadline. If your school's exam order is submitted after the November 13 final ordering deadline because the AP Participation Form wasn't completed, the $40 per exam late order fee will apply for each exam in your order.
For more information about the initial setup in AP Registration and Ordering and the AP Participation Form, please refer to the AP Coordinator's Manual, Part 1.
For Coordinators: Setup, Enrollment, and Ordering
An overview and timeline of the steps coordinators, teachers, and students need to take before the final ordering deadline.
AP Coordinator’s Manual, Part 1 2020-21
This manual provides detailed information about everything AP coordinators need to do from the start of the school year through the November 13 exam ordering deadline.