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The AP Program’s new online processes will streamline exam registration, ordering, and administration; create a consistent experience for all exam takers; and reduce mismatches of student data.

We’ll support you through the transition and let you know about upcoming opportunities to learn more about the new tools and processes.

Here are the events you should know about and the steps to get ready for the changes.

Timeline

  • Winter:

    • Your principal will receive a mailing containing resources to help your school prepare for the changes.
    • Help your principal communicate new AP Exam ordering deadlines, policies, and fees to students and parents for 2019-20.
    • Operational Overview live online sessions for coordinators begin.
  • June:

    • On-site workshops for coordinators on registration and ordering begin.


    August 1:

    • Registration and ordering and classroom support systems open.
      • Log in to the AP registration and ordering system (your principal will give you the access code).
      • Complete the AP participation form in the system.
    • Registration and Ordering live online sessions for coordinators begin.
    • Online modules for coordinators about how to use the new system launch.


    Before school starts:

    • Help your principal communicate new AP Exam ordering deadlines, policies, and fees to students and parents for 2019-20.
  • Fall:

    • In the first weeks of class:
      • If you’re creating class sections (either coordinators or teachers may do this, depending on the school):
        • Create class sections for all AP teachers.
        • Provide join codes for all AP teachers to give to their students.
      • Make sure that students and parents understand the deadline you set for committing to take the exam.
      • Communicate exam fees to parents and students.
      • Well before the exam ordering deadline, and after the add/drop period, confirm rosters in the system match official class rosters.
    • By October (exact date to come): Preferred deadline to review registration rosters in the system, make any needed changes, and confirm and submit the exam order. Orders may be submitted without additional fees until the final deadline.
    • By November (exact date to come): Final deadline to submit the exam order. No payment is due until June. Exams can be ordered or canceled after this date, though a fee may apply in some cases. See the Fees section below for details.


    Winter:

    • Exam Administration live online sessions begin.


    Spring:

    • By March (exact date to come): Spring course orders and fall order changes deadline to update the exam order with late orders or canceled exams (fees may apply).
    • April: Schools receive personalized student registration (AP ID) labels and AP Exams.
    • May: Schools administer AP Exams.
    • By June 15: Schools return invoice with payment.

Fees

There are no changes to the base fee for the exam or the College Board fee reduction. Fees related to the new ordering deadlines are shown below.

Late Order Fee

Additional fee applied to exams ordered between the final deadline (November) and the spring course orders and fall order changes deadline (March). 
$40 per exam

This fee will not apply to exams for courses that start after the final deadline (November) and exams for students that transfer into the school.

Cancellation Fee

Fee for exams canceled by the spring course orders and fall order changes deadline (March).
$40 per exam

  • The original exam fee will be removed from the invoice.
  • This fee will not apply to exams for students who transfer out of the school.
  • The full exam fee will be billed for all AP Exams that are part of the school’s exam order as of the spring course orders and fall order changes deadline (March), less any applicable College Board fee reduction. This includes any exam ordered for a student but which the student doesn’t take. State subsidies may not be available in the event a student doesn’t take the exam that was ordered for them.

Late-Testing Fee

Additional fee applied to alternate exams taken on late-testing dates (student/school choice).
$40 per exam